Data Organisation effective data manipulation involves structuring files, documenting the research process, and metadata.

File structuring requires creating a project folder and individual sub-pages with publication sources, statistical (experimental) data, research results (program code, data analysis tables, work text), and a README file.

Documentation of metadata, data analysis, and transformation methodology provides an understanding of data and research process by all stakeholders.

Metadata information about the original data – describes the data and helps them to classify, organize and characterize. The key elements of metadata are the definition and designation of indicators, units of their measurement, a brief description of the assessment methodology and data sources.

File names should be unique, informative, not very long. It is advisable to use a standardized form for different versions of documents.

Recommended items for file names:

➠  name of the project or the name of the researcher

➠  job type or date of file creation (YYYYMMDD)

➠  a version of the document (example: V1, V1_2, V2)

  use of characters from sets A-Z, a-z, 0-9, hyphen, underscore and dot

Examples: MultivariteAnalysis_Part2_20190221.docx, Protsiuk_Thesis_V1.pdf, UkrStat _2000-2019.xlsx

Use the following data formats:

➠  Data Tables – CSV instead XLSX

  Text Data – TXT or PDF instead of DOC

➠  Databases – XML or SQLITE instead of MDB, DBF, SQL

➠  Visual – PDF, TIFF, JPEG2000, MPEG-4, WAVE, AIFF





Data Storage

Backing up information is used to store data and play it back in case of damage.


Custom programs for project management and file versions: GIT: GitHubGitLabBitBucketTrello.

Platforms for storing and sharing files: Open Science FrameworkGoogle DriveDropboxBox.

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40007, Ukraine, Sumy

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When using materials from the site of the Library of the SumDU, the reference to the resource is necessarily!