Rector SumDU

_________ Anatoliy Vasylyev

(Oder №0110-І of 11 February 2019)

Version 02

(The basic version was approved by the Academic Council

Minutes № 9 of 13 April 2006)


{With changes made in accordance with Order №0233-I of 03.03.2020}

1. General provisions

1.1 Rules of use of the Library and branches (hereinafter the Rules) establish the procedure for using the funds and services of the Library of Sumy State University, regulate the relations of the Library with users, determine their rights and responsibilities. The rules are developed in accordance with the Law of Ukraine on Libraries and Library Affairs, the Standard Regulations on the Library of Higher Education Institutions of Ukraine, the Regulations on the Library of Sumy State University.

1.2 The Library of Sumy State University (hereinafter the Library) is a teaching, information, scientific, cultural and educational structural unit of Sumy State University (hereinafter the University, SumDU), which promotes educational, research, cultural and educational activities of the University and the region.


2. Customer service procedure

2.1 The right to use the Library is held by students of higher educational institutions of the University, technical schools / colleges of SumDU, teachers and employees working in the main staff, part-time or in other forms of remuneration, as well as third-party users, other citizens of Ukraine and foreigners.

2 Information and bibliographic service of enterprises, organizations and institutions are carried out on the basis of separately concluded agreements.

2.3 Access to library funds, information resources and automated workstations of the Library is free of charge upon presentation of a reader's ticket. Students engaged in distance learning use the electronic catalog through electronic registration without a reader's ticket. The list of additional paid services is determined in the prescribed manner in accordance with current legislation and the Regulations on paid services of the Library. Types and costs of paid services are published on the Library's website.

{Paragraph 2.3 in the wording of Order №0233-I of 03.03.2020}

2.4 The reader's ticket is issued for the period of study (work) of users at the University, and for third-party users for one day or one year.

2.5  In case of loss of a reader's ticket or change of surname, users must issue a duplicate of the document, paying its cost.

2.6 Ordering, issuing and returning materials from the Library funds is carried out through the automated library information system (ALIS) on the basis of an electronic reader's form. To do this, users provide their personal data and consent to their use in accordance with the Law of Ukraine on Personal Data Protection.

2.7 Readers should read the Library Rules. The fact of acquaintance is certified by an electronic signature in the electronic reader's form.

2.8 The use of documents from the Library funds is carried out through subscriptions (including interlibrary loan) reading rooms, the Library website.

2.9  Persons studying and / or working at SumDU can receive literature for temporary use (on season tickets) for the following terms:

  • Educational literature semester / academic year;
  • Fiction (up to 3 copies) - up to 15 days;
  • Scientific publications (up to 15 copies) - up to 1 month;
  • Ordering literature through an interlibrary loan - up to 15 days.

2.10. Users who adhere to the terms of using the literature have the right to receive materials on a night pass for 1-7 days. In case of late return of literature, users are deprived of the right to use this service.

2.11. The term of use of the literature can be extended, provided there is no demand from other users. To do this, users contact the service department or apply through an electronic form.

2.12. Users who do not return the literature on time can receive additional literature after returning the copies to the Library and having no debt in the electronic form.

2.13. Rare and valuable publications, encyclopedias, reference books, dictionaries, large format documents, atlases, albums, dissertations, periodicals and literature that is in the Library funds in limited quantities, are provided for use in reading rooms. The number of issued documents for work in reading rooms is not limited.


3. Rights, duties and responsibilities of users and the Library


3.1 Users have the right to:

  • Use all funds and electronic resources of the Library;
  • Receive advisory assistance in the selection of literature on traditional and electronic sources of information;
  • Receive bibliographic, reference and information and other services of the Library;
  • Provide proposals for replenishment and organization of the Library funds, its reference and information apparatus and mode of operation;
  • To take part in seminars, trainings, literary and musical evenings, debates, exhibitions and other events held by the Library;
  • Receive additional paid services in the manner prescribed by the Regulations of the Library;
  • To arrange excursions through the Library and museums (Museum of Historical and Local Lore Studies SumDU, Museum of the History of Money);
  • Submit applications for short-term use of the Library premises.

3.2 Users are obliged to:

  • Observe the Library Rules;
  • Take care of the received materials and property of the Library;
  • Adhere to copyright rules when copying documents, using electronic databases and other intellectual property provided by the Library;
  • To inform the actual contact information, address and e-mail when registering in the electronic forms of the Library;
  • To check the literature for damage during the receipt of documents and to inform the Library staff about the detected defects of the literature;
  • To return the received materials in due time and in a proper condition, not to spoil the received materials;
  • Not to take out of the Library materials that are not registered in the reader's form;
  • To replace lost or damaged literature with the same or equivalent relevant literature (date of publication - the last 3 years). If it is impossible to make a replacement, the reader must make a photocopy of the publication. Replacement of lost or damaged library publications is recorded in a special journal and confirmed by the signatures of the user and the responsible person performing the replacement;
  • Respect the rights of other users of the Library, follow the order, be polite and correct with the Library staff;
  • In case of expulsion, academic leave or dismissal from the University - to return all literature to the Library and sign a bypass letter;
  • Do not pass the reader's ticket to others.

3.3 The library is obliged to:

  • Inform users about all types of services provided by the Library;
  • To carry out informational and library-bibliographic service of users, to provide full and operative satisfaction of their inquiries. Study the information needs of users and respond to them in a timely manner;
  • Replenish the fund with modern literature, periodicals, electronic documents in accordance with the curricula and areas of research of the University;
  • Systematically monitor the timeliness of returning the issued documents to the Library;
  • To carry out work on prevention of reader's debt;
  • To deprive users who have violated the Library Rules or caused damage to the Library, the right to use the services of the library for a period determined by the Library;
  • To ensure high quality of services and services of the Library through the introduction of the latest electronic technologies advanced training of employees, etc;
  • To promote the educational and scientific work of students, faculty and staff of the University by providing them with advice and assistance in organizing independent work;
  • To carry out vocational guidance and educational work with schoolchildren and youth of the region;
  • To carry out the account, storage of printed works, other materials making a fund of Library, according to the established rules;
  • Make changes and additions to the Library Rules, determine the mode of operation of the Library;
  • Adhere to the mode of customer service and timely inform about changes;
  • Adhere to the sanitary and hygienic rules of storage of funds and proper sanitary and technical working conditions. Hold a sanitary day every month (last Friday of the month).


4. Final provisions

4.1 The rules (changes and additions) come into force on the day after their entry into force by order of the rector, unless otherwise provided in the order.

4.2. The responsibility for updating the Rules and monitoring compliance with the requirements lies with the University officials in accordance with their functional responsibilities.

4.3. To invalidate the SumDU Library Rules, approved by the protocol of the Academic Council No. 9 dated April 13, 2006.


Responsible for concluding:

Director of the library
T.O. Marynych




Vice-rector for cyber security
V.O. Liubchak
Head of Legal Department
О.М. Kuzikova

Sumy State University Library
Rymskoho-Korsakova str., 2,
40007, Ukraine, Sumy

  +38 (0542) 68-79-29
  [email protected]

When using materials from the site of the Library of the SumDU, the reference to the resource is necessarily!